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Executive Assistant, LEAD LISTING SPECIALIST, Lead Buyer Specialist, Listing Specialist, BUYER SPECIALIST, Lead Coordinator, Inside Sales Agents, TRANSACTION COORDINATOR
Title Lead Coordinator
Categories Lead Coordinator
Job Information

Career Opportunities: Lead Coordinator (312) 612-1031

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Lead coordination will require not only an administrative mind, but also a sales orientation.

They should have training and/or extensive prior experience in real estate sales, preferably including communication through email and over the phone. You would also prefer that they have experience with contact management software, IDX and MLS software, and general business software. A good Lead Coordinator will take stewardship of your leads and actively work to create systems to maximize their effectiveness at converting them. They should be able to track their own success and offer suggestions for improvement in their follow-up techniques and tools.

The Lead Coordinator will have to be disciplined about their time. They will most likely be working on projects while handling new leads and information requests from prospects. They will need to be task focused in order to complete their work.

In addition to being the first point of contact for your team, they also will have access to sensitive files and information about associates, customers, and finances. You will need to be able to trust them with that information.

They will be actively working to convert massive amounts of your leads into appointments through personalized follow-up. They must be a well-organized, service-minded individual with good interpersonal skills.

Primary Objectives

  • Records, sources, assigns, and tracks Internet leads
  • Manages cultivation of Internet leads from acquisition to conversion
  • Maintains contact database system and back-office support. Ensures that all systems and
    processes run efficiently, making revisions as needed
  • Records, sources, assigns, and tracks all non-Internet leads. First point of contact in handling
    customer inquiries
  • Keeps the Mega Team Leader informed regarding any problems or issues that need to be
    handled
  • Refers seller leads to Listing Coordinator.

Regular Work Activities

  • Follow up with leads
  • Computer input
  • Hand off leads for appointments to Buyer Specialists

Management Responsibilities

  • None

Key Skills

  • Licensed real estate agent
  • Strong written and verbal communication skills
  • Proficient with contact management software
  • Proficient with Microsoft Office, including PowerPoint and Excel
  • Good organizational abilities
  • Calm under pressure
  • Data entry
  • Research

People Contacts and Interactions

  • Buyers/Sellers – daily
  • Buyers Agents – daily
  • Administrative assistants – daily
  • Mega Team Leader – daily

Compensation

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Title Inside Sales Agents
Categories Inside Sales Agents
Job Information

Career Opportunities: Inside Sales Agents (312) 612-1031

Real Estate License Required

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As an Inside Sales Agent (ISA) at Linton Global Real Estate Team, you will prospect for and acquire new clients on a daily basis from various inbound and outbound lead sources provided by Linton Global Real Estate Team. You will assist in all aspects of the process of prospecting, cultivating, setting appointments and managing leads in our contact management database system. You will obtain critical information about buyer / seller leads and schedule appointments with qualified leads for the Listing and/or Buyer Specialists. You will assist customers to find the home of their choice and show homes, as needed. Linton Global Real Estate Team provides all training necessary to successfully perform in the ISA position. Job Specific Skills

  • Communicates effectively with peers, superiors, customers, and vendors in written and verbal form.
  • Practices, memorizes, and internalizes scripts.
  • Ability to block out distractions and listen intently to the conversation that is occurring.
  • Creates a sense of comfort and familiarity with leads/clients and is able to build rapport.
  • Excellent organizational and time management skills.
  • Organized, systematic, and detail-oriented.
  • Results-oriented and high achiever.
  • Basic understanding of computers and navigating the Internet.
  • Excellent organizational and time management skills.
  • Career development and training focused.
  • Strong phone voice.
  • Have (or be willing to obtain) a Real Estate License.

High Performer Key Activities

    • Practice, memorize and internalize scripts at least 2 to 4 hours /week.
    • Work a pre-planned 40 to 50 hour work week.
    • Prospect for new clients on a daily basis 3 hrs/day.
    • Make 100-150 contacts per week calling on:
        a. Expireds/For Sale By Owners b. Buyers c. Sphere of Influence d. Past Clients / Database e. Just Listed / Just Sold f. Open Houses g. Various other sources 5. Conduct 10 to 20 hours of lead follow-up per week. 6. Manage 50+ NEW leads each week and work through existing leads to convert into 8-10+ buying and/or listing appointments weekly. 7. Manage contact database system. 8. Call past clients and your sphere of influence to ask for referrals. 9. Willing to be held accountable for goals/results. 10. Attend training and establish daily role-play partners. 11. Track weekly goals and progress. 12. Measure lead conversion ratio and meet performance benchmarks.

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Title TRANSACTION COORDINATOR
Categories TRANSACTION COORDINATOR
Job Information

Career Opportunites: Transaction Coordinator (312) 612-1031

1. Responsible for the processing of all contracts through closing.
2. Assures that all post-closing disbursements, filing, and procedures take place.
3. Communicates with customers, clients, other agents, and service providers throughout the closing process.
4. Responsible for keeping the entire team updated on the progress of all contracts and advises team members when they need to become involved in negotiations or problem resolution.
5. Maintains all vendor and service provider files.
6. Responsible for effective communication with clients to ensure that fiduciary service is delivered from contract to close.
7. Supervises the work of the Assistant Transaction Coordinator and any Runners on the team.

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Title BUYER SPECIALIST
Categories BUYER SPECIALIST
Job Information

Career Opportunities: Buyer Specialist (312) 612-1031

REAL ESTATE LICENSE REQUIRED

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The Buyer Specialist will be an individual who is highly sociable, draws energy from working with people, and is optimistic and outgoing. They will have a strong sense of urgency, but not at the expense of quality. They have a compelling desire to support the lead agent in achieving team success, while being committed to growing their own skills and developing into a leader within the team. After the lead agent performs a needs analysis, that individual will pass the desired criteria to the Showing Assistant. The Buyer Specialist will pick up the baton and find homes that meet the criteria, and he/she will drive buyer clients to those homes. As clients explore homes, the Buyer Specialist will work with clients to confirm or refine criteria and will show additional homes as needed. The Buyer Specialist will close buyers to contract offers, then pass the baton back to the lead agent. A Buyer Specialist should be able to successfully show homes to around 3 – 4 buyers a month, while he/she earns bonuses based on 25 percent of each deal. The Buyer Specialist will have a real estate license in order to meet MLS criteria for the duties in this role. Additionally, he/she will be eager to earn the right to use their license as a Lead Buyer Specialist. Buyer Specialist are forward-looking individuals who develop and maintain positive professional relationships. They have a track record of success and a palpable desire to succeed in this role, as well as their next. Primary Objectives

  • Assist the lead agent by showing homes to buyer clients
  • Assist the lead agent by identifying homes that meet the criteria as specified by the lead agent after he/she has completed a needs analysis
  • Close buyer clients to contract offers

Regular Work Activities

  • Driving buyer clients to homes
  • Working with buyer clients to refine their needs and wants based on seeing homes
  • Finding homes that meet buyer clients’ criteria

Management Responsibilities

  • None, though a talented performer in this role may move into a leadership position

Key Skills

  • People oriented
  • Happy, positive
  • Ability to spend a large amount of time driving in his/her car
  • Ability to analyze clients’ needs and wants and match them to homes
  • Learning based
  • Ambitious with proven ability to succeed
  • Willing to learn scripts and dialogues

People Contacts and Interactions

  • Lead Agent – daily
  • Buyers – daily
  • Agent Team – daily

Compensation –

Career Opportunities: Buyer Specialist (312) 612-1031

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Title Listing Specialist
Categories Listing Specialist
Job Information

Career Opportunities: Listing Specialist (312) 612-1031

REAL ESTATE LICENSE REQUIRED

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The Listing Specialist is an individual who is willing and able to earn the right to be a Listing Specialist, and ultimately the Lead Listing Specialist. The Listing Specialist is passionate about achievement and draws energy from working with people. This individual may be assigned various listing duties, such as converting appointments to agreements and launching marketing action plans for listings, until he/she has proven he/she has the skills and leadership to prospect for leads, close for appointments, provide high-level fiduciary advice on pricing strategies and staging, and negotiate contracts for listings on their own. The Listing Specialist will relish the opportunity to take on greater responsibilities and will be eager to demonstrate his/her ability to push the team closer to achieving its goals. The Listing Specialist is deeply committed to the team achieving greater and greater levels of success, as well as to growing his/her own skills and developing into a leader within the team. As he/she succeeds in the role, this person may ultimately be responsible for hiring, training, and leading additional listing team members to profitable results. Primary Objectives

  • Convert appointments to agreements
  • Develop expert knowledge regarding local market conditions and pricing trends
  • Consult with clients to ensure fiduciary service of the real estate transaction from initial contact through contract to close

Regular Work Activities

  • Convert listings appointments to agreements
  • Provide high-level fiduciary advice on pricing strategies and staging homes for sale
  • May consult with sellers to accomplish necessary repairs, improvements, and cleaning
  • Evaluate showing feedback and reevaluate pricing as needed

Management Responsibilities

  • None, though a talented performer in this role may move into a leadership position

Key Skills

  • Strong written and verbal communication skills
  • Results oriented and has the ability to take charge
  • Learning based
  • Ambitious with proven ability to succeed
  • Willing to learn scripts and dialogues

People Contacts and Interactions

    • Lead Agent – daily
    • Agent Team – daily
    • Sellers – daily

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Title LEAD LISTING SPECIALIST
Categories LEAD LISTING SPECIALIST
Job Information

Career Opportunities: Lead Listing Specialist (312) 612-1031

REAL ESTATE LICENSE REQUIRED

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The Lead Listing Specialist is an individual who thrives on taking risks and facing challenges while maintaining a win-win, positive attitude. He/she is attracted to leadership roles, believes in achieving results through empowering others, and is well-liked for his/her optimistic, dynamic personality. The Lead Listing Specialist leads the seller side of the team by hiring, training, consulting, and holding accountable all Listing Specialists and Listing Assistants. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high-achieving listing agent who is committed to putting clients first, to doing the right thing, and to seeking win-win agreements. The Lead Listing Specialist prospects for seller leads daily (includes identifying and calling for sale by owner and expired listing candidates), closes those leads to appointments, closes appointments to agreements, and then provides high-level fiduciary advice on pricing strategy and staging the home for sale. He/she will market the home or work in tandem with a Listing Assistant to launch a marketing campaign. He/she will evaluate showing feedback and reevaluate pricing as needed. Upon receiving an offer, the Lead Listing Specialist will negotiate the offer, write the contract, and oversee the deal through its close. The Lead Listing Specialist also demonstrates a commitment to learning and strives for growth by regularly attending courses, teaching when appropriate, and regularly practicing scripts and dialogues. He/she is committed to investing in team members and regularly provides them with learning and growth opportunities as well. Primary Objectives

  • Hire, train, consult, and hold accountable all Listing Specialists and Listing Assistants
  • Prospect for seller leads, convert leads to appointments, and close appointments to agreements
  • Provide high-level fiduciary advice on pricing strategies and staging homes for sale
  • Market the home as appropriate
  • Responsible for identifying, contacting, and obtaining appointments with for sale by owners and expireds, as well as maintaining consistent lead follow-up until the prospect lists or decides not to sell
  • Evaluate showing feedback and reevaluates pricing as needed
  • Effectively negotiate, or oversee negotiations for sellers
  • Consult with clients to ensure fiduciary service of the real estate transaction from initial contact through contract to close

Regular Work Activities

  • Oversee all aspects of sellers’ transactions from initial contact to contract to close
  • Hiring, training, and consulting all Listing Specialists and Listings Assistants
  • Negotiating for sellers

Management Responsibilities

  • Listing Specialists
  • Listing Assistants

Key Skills

  • Strong written and verbal communication skills
  • Excellent organizational and time-management abilities
  • Calm under pressure
  • Computer skills

People Contacts and Interactions

  • Listing Specialists – daily
  • Listing Manager – daily
  • Sellers – daily
  • Transaction Coordinator – daily

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Title Lead Buyer Specialist
Categories Lead Buyer Specialist
Job Information

Career Opportunities: Lead Buyer Specialist (312) 612-1031

REAL ESTATE LICENSE REQUIRED

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The Lead Buyer Specialist is an individual who is highly sociable, draws energy from working with people, and is optimistic and outgoing. He/she is an excellent leader within the organization, able to build a cohesive team of Buyer Specialists and Showing Assistants who are united in their commitment to the team’s standards and to achieving the team’s goals. They have a strong sense of urgency, but not at the expense of quality.

The Lead Buyer Specialist leads the buyer side of the team by hiring, training, consulting, and holding accountable all Buyer Specialists and Showing Assistants. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high-achieving buyer agent who is committed to putting clients first, to doing the right thing, and to seeking win-win agreements. The Lead Buyer Specialist prospects for leads daily, closes those leads to appointments, closes for agreements, and then conducts a high-level fiduciary needs analysis. At that point, he/she communicates the desired criteria to the Showing Assistant. The Showing Assistant will select homes that meet the criteria and will drive the clients to the homes. That person will refine the criteria and close for contract offers. At that point, the Lead Buyer Specialist will negotiate the offer, write the contract, and oversee the deal through its close.

The Lead Buyer Specialist also demonstrates a commitment to learning and strives for growth by regularly attending courses, teaching courses when appropriate, and regularly practicing scripts and dialogues. He/she is committed to investing in the people on the team and regularly provides them with learning and growth opportunities as well.

Primary Objectives

  • Hire, train, consult, and hold accountable all Buyer Specialists and Showing Assistants
  • Prospect for buyer leads, convert leads to appointments, close for agreements, and conduct high-level fiduciary needs analyses
  • Oversee Showing Assistant in selecting homes that meet clients’ needs, identifying homes that best meet those needs, refining needs, and closing to contract offers
  • Consult with clients to ensure fiduciary service of the real estate transaction from initial contact through contract to close
  • Effectively negotiate, or oversee negotiations, for all buyers
  • Develop expert knowledge regarding mortgage financing, neighborhoods, schools, and all homeownership issues

Regular Work Activities

  • Oversee all aspects of buyers’ transactions from initial contact to contract to close
  • Hire, train, and consult all Buyer Specialists and Showing Assistants
  • Negotiating for buyers

Management Responsibilities

  • Buyer Specialists
  • Showing Assistants

Key Skills

  • Excellent at building rapport
  • People oriented
  • Strong written and verbal communication skills
  • Good organizational skills
  • Learning based
  • Able to build and lead a team
  • Willing to learn scripts and dialogues

People Contacts and Interactions

  • Lead Agent – daily
  • Agent Team – daily
  • Buyers/Sellers/Vendors – daily

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Title Executive Assistant
Categories Executive Assistant
Job Information

Career Opportunities: Executive Assistant with Linton Global Real Estate Team (312) 612-1031

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The Executive Assistant is an individual who is willing and able to earn the right to be an Executive Assistant. This person relishes the opportunity to build, implement, and manage multiple systems. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability. An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency. Primary Objectives

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports
  • Oversee all contracts through closing
  • Create and maintain an operations manual that documents all systems and standards
  • Coordinate the purchase, installation, and maintenance of all office equipment
  • Be the first point of contact in handling customer inquiries or complaints
  • Keep the lead agent informed regarding any problems or issues that need to be handled
  • Responsible for hiring, training, consulting, and holding accountable all additional administrative team members

Regular Work Activities

  • System development, implementation, and management
  • Information management
  • Oversight of contracts through closing
  • Customer/vendor relations
  • Bookkeeping (A/R and A/P)
  • Leading administrative team members (as appropriate to team structure)

Key Skills

  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Bookkeeping skills
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning based
  • Service-based attitude
  • Proven ability to succeed

People Contacts and Interactions – What are the primary people contacts in this job (who, why, and how often)?

  • Lead Agent – daily
  • Agent Team– daily
  • Administrative Team – daily
  • Buyers/Sellers/Vendors – as appropriate

Career Opportunities: Executive Assistant with Linton Global Real Estate Team

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